Judicial Assistant
Wyoming Judicial Branch - Position Announcement
Job Title: Judicial Assistant
Salary Range: $55,000 – $62,000
Closing Date: November 30, 2020
The Sweetwater County District Court, located in Green River, Wyoming, seeks to hire a Judicial Assistant to The Honorable Richard L. Lavery. The Sweetwater County District Court presides over felony criminal cases, large civil cases, domestic relations, juvenile and probate matters. The Court also hears appeals from lower court decisions. The Court is seeking candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, data entry, and budget management abilities, skills, and knowledge. This position is intended to be full-time and on-site.
Job Responsibilities: This position involves a variety of complex work duties as an executive assistant to the judge and staff for the purpose of managing all aspects of the District Court. Work is performed under the general supervision of the judge. Strict confidentiality is required.
Applications must be received by 5:00 p.m. (Mountain time) on November 30, 2020.
This position requires an ability to:
- plan, prioritize, and carry out assignments and complete projects with minimum supervision;
- manage the Court’s calendar in conjunction with the calendars of others; and,
- professionally and courteously deal with people, to include co-workers, other judges and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
This position requires skills in:
- scheduling, planning, and calendaring complex agendas;
- assessing, evaluating, prioritizing and handling multiple tasks, projects, and demands;
- working within deadlines to complete projects and assignments;
- establishing and maintaining effective work relations with co-workers and others having any interactions with the District Court;
- explaining court procedures and processes in a clear, concise, and comprehensive manner;
- operating a computer utilizing a variety of commonly used and specialized software applications;
- operating usual office and courtroom equipment and technology; and,
- preparing clear and comprehensive written and electronic court documents, correspondence, forms, and statistical reports.
This position involves knowledge of:
- District Court policies, processes, and procedures;
- legal requirements for court operations and case processing;
- principles involving planning, scheduling, calendaring, and travel;
- applicable State and Federal rules, codes, and regulations;
- State and County policies and procedures;
- legal terminology;
- principles and protocols for managing official documents and records;
- principles of file and records management;
- principles of book-keeping and/or accounting, including court budgetary and accounting systems, rules, and standards; and,
- principles of inventory control
General Duties include:
- professionally and courteously communicating with others orally, electronically, in writing, and in-person;
- screening calls, correspondence, pleadings, and visitors to assure proper procedures are followed;
- scheduling of court proceedings, meetings, and appointments;
- scheduling court facilities and equipment use; arranging for travel and accommodations;
- preparing, editing, and disseminating correspondence, forms, and court-issued documents;
- setting up, organizing, filing, copying, and maintaining electronic and paper files, documents, and records;
- accepting and checking out court files for court proceedings and events; determining completeness and readiness for court activities and proceedings;
- retrieving and processing mail;
- preparing and managing all aspects of a budget; processing vouchers and payment of billings, including data entry and submitting reports and records;
- maintaining time and leave reports, including data entry and submitting reports and records;
- monitoring office and courtroom equipment, supplies, and inventories, including purchasing; and
- ensuring the courtroom and surrounding areas are arranged to meet the needs of the judge and others in the courtroom.
Physical Demands: This position requires mobility to work in a typical office setting. The applicant must have the ability to:
- Use standard office equipment;
- Stand and/or walk for a period of time;
- Read printed materials and computer screens;
- Communicate in person or over the phone;
- Ability to attend work on a regular basis, including arriving at work on time;
- Occasional evenings and weekends may be required; and
- Occasional travel.
The Judicial Assistant may be required to become a Notary Public after commencement of employment.
The Judicial Assistant will be expected to satisfactorily perform and complete such work assignments, projects, and/or duties as the judge may assign and direct.
Minimum Qualifications.
- High school diploma or equivalent with 1-3 years relevant work experience.
Preference will be given to applicants with:
- legal experience,
- experience with electronic case management systems and/or electronic filing systems
- or more than 5 years of executive assistant level work experience.
Terms.
Employment is “at will.” The Judicial Assistant is an employee of the State of Wyoming. Salary will be commensurate with qualifications and experience. The annual gross salary range is $55,000 to $62,000. State benefits, including medical insurance, retirement, and paid leave are provided in addition to salary.
Applications.
Veterans: If you are a United States Armed Forces veteran, or the spouse of a veteran who was married to that veteran at the time of that person's death and receive survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
About The Wyoming Courts:
In 1788, the newly ratified United States Constitution heralded a new form of government. In 1889, Wyoming voters ratified their own constitution, effective on July 10, 1890, the date Wyoming was admitted as a state in the union. These documents, with their subsequent amendments, contain the basic principles of government and the essential rights guaranteed to each citizen of Wyoming. The Wyoming and the United States Constitutions created three separate and co-equal branches of government. Each is charged with unique duties meant to ensure that our constitutional legacy continues to be the birthright of every citizen. The legislative branch, based on the concept of majority rule, makes law through the passage of statutes, which are then enforced by the executive branch. The judicial branch must interpret and enunciate the meaning of the law through the adjudication of disputes. The judicial branch is the branch which reviews the laws as they apply to actual events in the lives of individuals. As envisioned by the founders over two hundred years ago, when the judicial system protects the rights of one, the rights of all remain secure.
Our courts exist for the people, businesses, and governmental entities of this great state. Our mission is to provide a fair and impartial forum that is accessible to all for resolution of legal disputes. Our judges, and all members of the judicial branch, are working diligently to make the guarantee of equal justice embedded in our constitution a reality in Wyoming. We are proud of our judges who endeavor every day to fulfill their responsibilities. We invite you to visit our courts to see how they work and encourage you to learn more about our system of justice.
Enjoy all that Wyoming has to offer - from cowboy boots to hiking shoes and mountain bikes. Work where you live, and be home every day after work. No state income tax. No commuter traffic. Enjoy world class fishing and hunting.
Click “Learn More” to Apply Now!