Probation Services Administrative Assistant
SALARY RANGE: CL 24 ($39,621 to $64,441)
*Salaries noted are based on 2022 pay tables and are subject to a potential
COLA increase in 2023. Starting salary depends on qualifications and
experience. Current Federal Judiciary employees in same or similar position
offered will be a lateral transfer.
APPOINTMENT TYPE: Full-time, Excepted Service
DUTY STATION: Cheyenne or Casper, Wyoming
OPENING DATE: August 15, 2022
CLOSING DATE: Open until filled
INTRODUCTION: The Probation Services Assistant provides technical, administrative, and clerical support to probation officers and officer assistants in a wide range of areas, including assisting with conducting investigations, compiling criminal histories, coordinating with collateral agencies, and performing other similar duties, as assigned. Other duties include data quality management, property management, and ordering supplies.
• Conduct records research and retrieval via telephone or mail to obtain required documentation. Assist
officers in responding to collateral requests for information. Assemble and process information to the
Sentencing Commission. Keep various logs and records up to date.
• Format, type, edit, and finalize reports and correspondence from rough drafts using word processing
equipment. This may include, but is not limited to, documents such as presentence investigation
reports, supervision case plans and reviews, and memoranda or reports to the court.
• Complete various standard forms for submission to the court and legal counsel using information
provided by officers, including petitions, orders to the court, and similar documents. Operate the
local/state law enforcement information retrieval system and Criminal Justice Information System
(CJIS) terminals to obtain criminal history information and route the information to appropriate
recipients. Obtain fingerprint and credit checks, verifications of employment and education, and send
FBI flash notices.
• Open, close, and update information into computerized records, including the Probation Automated
Case Tracking Systems (PACTS). Research information from case records and enter into system as
appropriate. Screen forms completed by officers and officer assistants and request corrections as
needed. Retrieve information from databases and generate periodic reports.
QUALIFICATIONS: To qualify a person must be a high school graduate or equivalent and must have one year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
PREFERRED QUALIFICATIONS (Court Preferred Skills): A successful candidate should be highly organized and possess good judgment, initiative, and maintain a professional appearance and demeanor. Time management skills, accuracy and attention to detail are exceptionally important. Must be able to balance the demands of varying workload responsibilities and deadlines. Previous experience providing clerical or administrative support in an office environment. Proficient in the use of Microsoft Office products and Adobe Acrobat.
BENEFITS: Although Federal Government Civil Service classifications/regulations do not apply, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees’ Retirement System (FERS), a three-tier system which includes the Social Security Retirement Program, a basic pension benefit and the Thrift Savings Plan (similar to a 401k plan with employer matching contributions), as well as Federal Employees’ Health, Dental and Vision Benefits, Federal Employees’ Group Life Insurance and Long-Term Care Programs, Flexible Benefits Program, paid holidays, and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.
CONDITIONS OF EMPLOYMENT: Applicants must be United States citizens or eligible to work in the United States. All application information is subject to verification. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.
To be considered for this position, applicants are required to provide the following:
• Letter of interest, outlining experience as it relates to this position
• Current resume
• Application for Judicial Branch Employment - Form AO-78
• College transcript(s) (if applicable, an unofficial copy is acceptable)
• Copies of your two most recent performance evaluations (if not available, include an explanation in
your letter of interest)
• If you have military experience, a copy of your DD214 military discharge must be provided, including
the type and date of discharge.
Submit the above documents in the format below:
1. Combine all documents in one PDF in the above order;
2. Save the single document by your name (Last Name, First Name); 3. On the subject line of the email, enter the announcement number and position title
4. Ensure your application is complete; and
5. Email the complete packet to firstname.lastname@example.org one time.
Applicants who do not follow instructions may not be considered.
Due to the volume of applicants, we will only communicate with those individuals who are selected for further
testing/interview and only applicants who are interviewed will receive a response regarding their application
The U.S. Probation Office is an Equal Opportunity Employer.