Accounting Specialist
Accounting Specialist, Part-time.
JOB SUMMARY
The primary responsibility of the person in this position is to assist the Business Office Coordinator II in completing the accounting functions of the Library System and Library Foundation, which includes payroll, accounts payable, cash receipts and financial reports, handling incoming funds and donations, as well as routine correspondence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Maintains patron confidentiality in compliance with Wyoming state law.
2. Performs exceptional customer service. As the first, and sometimes only, person that a patron may be in contact with, customer service is a very important aspect of all library positions.
3. Following established procedures, processes and completes accounting functions (General Ledger, Accounts Payable, Cash Receipts and Payroll) for the Library System and Library Foundation.
4. Processes accounts payable daily. Enters accounts payable into the accounting software and prints vouchers and invoice registers for proofing.
5. Creates purchase orders for the Library System and Library Foundation as needed.
6. Makes deposits into the library bank accounts as necessary.
7. Assists in the preparation of monthly and annual statistical reports.
8. Enters data from timesheets into spreadsheets to be used for payroll.
9. Assists in maintaining current vacation/sick leave sheets for employees.
10. Processes accounts payable and payroll checks.
11. Serves as a backup to the receptionist for the Business and Administrative Offices. Duties include answering the phone, greeting walk-in visitors, sorting and opening mail, distributing internal correspondence, preparing for board meetings when necessary, etc.
Provide Notary Public services to walk-in patrons.
12. Works Greeter Desk as assigned.
13. Performs other related and necessary duties as assigned.
MINIMUM REQUIREMENTS
Associates Degree in Accounting, Business or related field
2 years of relevant experience or
The equivalent combination of education and experience